Category: FM Times Podcast

  • Ever-Changing Landscape of Hard Services

    Ever-Changing Landscape of Hard Services

    To operate effectively, all organisations require a variety of services and it is critical to ensure that individuals, processes and the built environment all operate seamlessly while assisting in an organisation’s everyday operations, increased performance and benefit to the end result by rewarding and recognising the employees. 

    Organisations have an obligation to deploy certain FM services to comply with regulatory requirements which are determined by the nature, size and location of the organisation. Facility management is a broad term that usually refers to two major aspects: hard and soft services. 

    We’ll delve deeper into the hard services space and the future of it:

    Bridging the gap between the small differentiators and big differentiators

    It’s all about trusting and paying attention to the world of technology. While absorbing a lot of information and then looking for small differentiators that can compound into big differentiators, there are lot of things to look for, not necessarily scientific journals, but rather the types of blogs that keep their finger on the pulse of those scientific journals, which you may not know what to expect unless you read it.

    So pay attention to those details and try to incorporate them into a broader technology strategy. Many entrepreneurs have a very narrow understanding of the challenges they wish to solve. And it’s often because they are born to be extremely capable individuals who become bored with the type of work they are doing and they want to build something better and you try to help them understand you are on the right track, but you are existing in a traditional kind of space.

    Bringing New Regulations and ESG goals into the Hard Services Space

    Environmental sustainability and governance issues are the most fundamental tectonic shifts in hard services. So how can you get people into space and continue to make a revenue? That’s less important right now than figuring out how to ensure you’ll be in compliance with the far too late regulation in space. The majority of occupiers now indicate they will make tenancy decisions based on ESG factors. The most significant consideration is how you will persuade the people that your building is a better option than the one right next door. 

    It’s more of a question of whether we’ll be compliant when this comes up if we don’t do it now as well as if we don’t come up with something, the regulatory climate and economic demand will.

    What will not change in the Hard Services?

    Materials will not change since there have been some incredible breakthroughs in materials as our society has been so focused on things like digital services. So, unfortunately, in our thoughts enough will change in terms of the materials used. 

    The term “materials” here refers to the types of materials that make up the actual building itself. It’s like we should deal with challenges knowing that nothing will change. Using technology to track the supply chain of building materials, QR codes and simple optical recognition are all that is required. For tracking purposes, we don’t always require RF, narrow band IOT, or anything like that and now you will start to measure the impact that building has on the supply chain from the beginning. 

    Taking a look at pre stages of both the consumption and production sides

    It’s easy to understand the consumption side. However, not many people are considering the production side. So a lot of the actual production isn’t going to change, not in terms of what is produced, but in terms of how it is transported. You can start to have a real impact by monitoring, measuring and managing.

    What’s not going to change in the post construction stage?

    The demand for people would be constant, as there is currently a significant shortage of engineering skills in the operational space and the shortage isn’t likely to go away any time soon. So you should consider how you may centralise expertise and provide remote support while encouraging hard services workforce to work in a data first environment and recognising and rewarding them based on their performance.

    These hard systems in assets will continue to have trait critical dependencies. There are still four factors which are mechanical, electrical, and plumbing, and the only thing that can be added to that is connectivity, which is  somewhat changing as well. It’s no longer like you’ll have power in a building, especially automated systems that are now being deployed. but without connectivity, its capability is very limited. The power from the connection is sufficient to supply us with the information we require. MEP + C isn’t going to change but will only grow and is essential in the next step.

    Aspects to consider in the FM space in the short to long term

    You can think of augmented reality in the near future for the short term which can be as simple as a user manual or that could be something like troubleshooting guides or might just be a document in today’s world. By providing information and restricting access to only those who need it, it will reduce the amount of minutes or seconds wasted.

    Medium term has to be a knock on effect of using augmented reality where it can be applied to machine systems, but it needs to know what to look for. 

    Considering the long term, it would be the value of decentralised systems and how that can lead to better data transparency allowing for more participants to help improve processes. Introducing building analytics will go along way.

    All of the key breakthroughs and approaches in the hard services space are addressed in our blog. To discover more, listen to our podcast episode!

    Let us know what you think about leveraging white collar technologies to address future blue collar problems.

  • Key Barriers and Outcomes of State of Facilities Management in South East Asia

    Key Barriers and Outcomes of State of Facilities Management in South East Asia

    Facility management firms are striving to adjust to changing technological usage and economic trends and they have now realised how short a time span is left to handle these developments. Current unanticipated advancements, for which we had no way of preparing, have increased the importance of adaptability and innovation. 

    The urge to transform increases the risk factor but adds significantly to the improvement of your firm. If you are locked in a traditional company, you will find it more difficult to adjust to a data first environment. Transformation, once again, do not wait for your next planned implementation period. If your company does not make the necessary changes in a timely manner, it may be too late, and your company will be lagging behind the rest of the world. 

    We don’t want you to struggle so we’ve identified four major barriers and outcomes that Southeast Asia Facility management companies can avoid.

    Southeast Asia FM firms compared to rest of the world

    Countries have evolved and changed. Technology has become so intricate and developed that there aren’t many companies who understand it any longer. It takes time for them to recognise the change but then they struggle in the road of transformation.

    South East Asia markets account for about 3% of the global market when considering the integrated facilities management. FM enterprises are being encouraged by the government to focus on innovation and technology. But, when the government evaluates organisations, they must have a certain number of headcounts. So the government wants organisations to not only have these efficiencies, but also a minimum headcount.

    Innovation through the incorporation of technology-supported propositions or enabling technologies is key to the future of FM.” said Janice Wung, Program Manager, Industrial Practice, Frost & Sullivan.

    If you look up to the Southeast Asian FM firms, you’ll see IoT is absolutely getting a lot more airtime than what it used to. The real issue, though, is how to get value from the data. It’s not good enough for an organisation to say tick the box, IoT is installed, we’re getting data. But it really does actually have to add some form of real value in the chain.

    Is FM markets prepared to take calculated risks?

    Digital transformation was once a key focus, but it has now become a requirement. For nearly a decade, it was in the forefront of people’s minds, yet it was also simple to neglect but now you can’t do that.

    Inefficiency lies in the traditional companies which are unable to start with the transformational move. Inefficiency suggests that the FM industry is missing out on the advantage of making operations more efficient through technology. As a result, the organization struggles to adopt the new technologies coming by. When your company refuses to invest in upgrading facilities and providing a better workplace experience, it will miss out on attracting the best talent and with that if it becomes too comfortable with the continued business-as-usual scenario, the economical growth rate will drop.

    Calculated Risk

    Although coming up with a solution is easy, implementing it is a quite totally different thing. The reality is that you must be able to demonstrate to your customers, as well as your own employees, that this is the correct thing to do and that you can accomplish it.

     As a result, it’s essentially a risk-reward situation. Taking a calculated risk by stating that our company will be slightly more proactive than its competitors, with the condition that there may be downside.

    Internal roadblocks, impeding transformational change

    Change is not an intention to eliminate traditional companies, rather, it is an effort to keep FM firms moving with the transformation.

    The main difficulty, though, is that cost is tied with culture and comfort. You can’t simply add technology and expect the headcount to stay the same. The goal is to find efficiencies and cut down on costs. Facilities management and sustainability is another goal that needs to be kept in mind.

    At Xempla, we believe that you should start by examining the problem you are attempting to address.

    Even if the customer is unaware of the process, we are the ones who can, to some extent, change their focus from labour to technology. Of course, when it concerns the cost of tech innovation. Overall FM cost now must be lower in comparison to future costs.

    Frameworks to get going on their transformational journey

    In our Podcast Series, Umesh and James cover the four Cs: Culture, Comfort, Contracts, and Costs, which is a fundamental framework for properly addressing the underlying need for change.

    Culture

    Culture in this context refers to preparing your organisation or a portion of it for change. Culture has the capacity to alter, and it does so. It just needs to have the right leadership and vision.

    “When organizations undertake digital transformation and focus only on technology at the expense of culture, that can hinder progress in many areas,” says Carey Oven, a partner with Deloitte Risk and Financial Advisory at Deloitte & Touche LLP.

    Comfort

    Working on an existing contract and running a parallel process with the team, assuring them that this is the site and you are not committed in any way, is what comfort entails.

    As a result, you’ve pushed yourself, seen things from a fresh angle, and begun to identify the holes in the process. So that could be a technique to put yourself at comfort.

    Contract

    If the customer looks at you as an absolute promoter, has genuine love for technology, ready for the change and you have mutual trust. then this is the client with whom you can have an open and honest conversation about what you’re planning to do and what you believe the outcome will be.

    Costs

    If an FM company has been using traditional strategies, it should set aside savings. Considering Double digit savings is a must.

    Of course, you can’t expect it to happen on its own, you must work at it, and there are some really simple things you can do to save money, such as integrating services and using cross-service synergies.

    Our blogs cover all the major insights and frameworks briefly. You can check our Ebook or Podcast Series to know more!

    Let us know what you think about these insights and frameworks. What, in your opinion, is an actionable framework or plan that will assist a traditional organisation in beginning their transformation journey?

    <iframe style="border-radius:12px" src="https://open.spotify.com/embed/episode/60PVrWJ7iHIGRVyKwFLwvD?utm_source=generator" width="100%" height="352" frameBorder="0" allowfullscreen="" allow="autoplay; clipboard-write; encrypted-media; fullscreen; picture-in-picture" loading="lazy"></iframe>
  • ‘State of the Facilities management in South East Asia’ – Setting Expectation

    ‘State of the Facilities management in South East Asia’ – Setting Expectation

    ‘State of the Facility management in South East Asia’ is a podcast series hosted by Umesh bhutoria, Founder & CEO Xempla in collaboration with James Jessup, Sales and marketing director of PCS Thailand. Through this series, the duo has explored less talked about yet critical to the growth aspect of facility management from a country and global perspective.        

    In the pilot episode of the series both have discussed the topics they are likely to touch upon throughout this series and what listeners can expect from the 15 odd mins of episodes. Here are some of the highlighted conversations from the pilot episode.

    Umesh: Hello everyone I am pretty excited to be with James Jessup, who is currently the sales and marketing director at PCS Thailand but more importantly, he also happens to be the co-host of this amazing podcast series that we are doing around the state of facilities management in Southeast Asia.

    The entire idea of coming up with this podcast series is to be able to talk about aspects that everyone wants to talk about when it comes to a state of FM in Southeast Asia yet a lot of people don’t talk about it. As James Jessup (JJ) puts it, we’ll try to address the elephant in the room.

    James: Hello Umesh I am really, excited to be a part of this podcast and to collaborate with you.

    Umesh: James would love to hear more about your journey so can you tell us a bit about your experience and how have you ended up where you are today?

    James: I started off back in 1999, I spent 12 years at spotless and had a really good foundation for understanding the facilities market but having said that it was very much Australia and New Zealand centric development.

    I was very keen to explore beyond the shores of Australia. But in essence, the 12 years at spotless, I had six years in hardcore sales, business development I learned from the ground how to be a bid writer, how to do financial modeling, project management, etc later I realized I was becoming known as the sales guy and, whilst I love sales, I didn’t want to be known as just, the sales guy. So I then moved into operations, for the next six years.

    So my background isn’t just a guy that likes to sell but also loves Operations. I love to get to know what customers really need and having a bit of a background between both is a great way to keep the tension to make sure that, you stretch yourself to come up with some innovations, and also keep it real.

    After completing my stint at spotless I moved to Singapore as a regional/ Asia Pacific solutions director. So basically bidding on regional and global business. Which was a great way to move more into solution mode. Where I made sure that the innovations that we were working on will be embedded into our customers’ accounts across Asia. While working at ISS, I was asked to set up an operational excellence function across the region. The role was really good as a mix of sales and operations and innovation coming together.

    And then I joined PCS Thailand as a marketing director, here I am responsible for managing Sales and Marketing for 14 countries. 

    Umesh: Thanks for a quick run through your entire diverse experience. As you mentioned you have seen things from both sides as the FM and consumer side that too from a sales and operations perspective. So during the discussions whose side are you going to take in? Are you going to be more inclined towards the FM or the customer when we hear you’re talking about the state of FM in Southeast Asia? 

    James: I think I’m actually torn between the two. I’m going to talk quite openly because ultimately our customers are the reason while we’re here, but equally, there are some customers that could be an elephant in the room themselves and maybe aren’t seeing what you and I and others are seeing across the globe. So it’s a really interesting dilemma. I look forward to talking more about that on our upcoming podcast. 

    Umesh: That’s awesome. So, James, you’ve been doing this thought leadership video series at PCS. Just wanted to know what was the Genesis of that? and how is it going so far? 

    James: I think it came out because I had been working in a regional role for the last 10 plus years. And, I was able to experience so many amazing, wonderful parts of facility management,  across the globe and I was on a role of making sure that the technology is being embedded into our customers across Asia. But then I very quickly learned that our customers weren’t necessarily aware of what was going on across the rest of the globe and, within the industry. Even at PCS, we were stuck in a comfort zone where we’re just doing what the industry was doing and not pushing ourselves in the industry forward.

    So I wanted to start highlighting to our customers, to the industry, and to fellow PCS colleagues that are the possibilities are. So I wanted to create this thought leadership program that had a focus on Data, Technology, and Workplace Experience because these are the three areas that I think will define the benefits FM can provide to our customers, employees, and visitors in the future.

    So we are getting really positive feedback from, not only within Thailand but also within Asia and across the globe, much better than whatever I thought it would be. People that I’m engaging with are global experts. So, I’m enjoying the ride and the learning and I hope others can come along and join me on that.

    Umesh: Truly great. So we have common or aligning points to discuss and explore.

    I remember when we spoke for the first time after I reached out to you and we were talking about how important it is to open up and share with an unbiased intention with the community because this community is a lot inward-looking and there’s so much happening, that things need to change. And that’s where we decided to do something together. 

    So I would still like to hear from you on, what your objectives are from doing this podcast series?

    James: I would like to invite our community together to get to discuss and kickstarts not just the views of JJ and Umesh, but many others. So I’m really hoping that we get some of the listeners to give us some feedback to say that we’re wrong or that things are different.

    I really want to be challenged and stretched which ultimately leads to creating a discussion to make the industry move forward and everyone can benefit as a result. 

    Umesh: Right. That is our perspective. But what do you think can listeners expect from the series? 

    James:  I think we’ll find out pretty quickly after the first couple of episodes that we go through. So I’m not going to predict, but I’m just really excited about the uncertainty of where this could take. 

    Umesh: Absolutely. For me, the idea is not to give solutions. Probably we will try to give certain solutions or frameworks, but the entire idea is to really talk about things that people aren’t really talking about, but they know that they have to talk about it and sometimes I think asking the right questions is half or more than half the job done in terms of trying to get to the right answers.

    So hoping that both of us and the people who are listening to the podcast series can contribute to the conversation in different ways as they can either by leaving messages on the podcast or our LinkedIn / Twitter handle. 

    We’ll reach out to the community far and wide and when we have their feedback and questions, we’ll take a poll of the points that we think are important. For this series, our focus is going to be on Asia, particularly Southeast Asia in trying to look at how things are changing globally and then take a look at what’s happening across Southeast Asia. 

    So from my perspective, it’s all about asking the right question or engaging in a conversation that drives or at least challenge the status quo, and hopefully, all of it leads to a positive movement. 


  • Facilities Management, Digital Transformation, and Escape Velocity!

    Facilities Management, Digital Transformation, and Escape Velocity!

    Resistance to change is the opposition to altered circumstances or modification of the status quo. FM leaders driving an inclusive transformation have to overcome a lot of forces that tend to create inertia (if not oppose) along the entire Digital Transformation journey.

    Once FM companies and teams can achieve critical momentum, have a significant part of the organization aligned, they would be closed to achieving the escape velocity. Once they cross it there is no going back to the “Business as usual” scenario.

    How many Facility Management companies globally have achieved the escape velocity?

  • Why are most FM leaders waiting for Red Carpet Invitation to initiate transformation?

    Why are most FM leaders waiting for Red Carpet Invitation to initiate transformation?

    The facility Management sector has seen a host of changes over the last 18-24 months, surprisingly enough leading Facility Management companies and leaders are still waiting for a Red Carpet Invitation to initiate transformation, from digital to one that spans across the entire business!

    Why is that so?

    In this episode, I connect the dots, draw inspiration from numerous conversations I have with FM leaders and try to find the common reasons why leading FM companies and the leaders running those organizations fail to make faster decisions.

    In the previous episode, I spoke about the ways in which emerging FM companies can outdo incumbent players. This episode is all about helping the incumbent companies and their leaders to do some soul searching!

  • How can emerging Facility Management companies make it to the Top of the list!

    How can emerging Facility Management companies make it to the Top of the list!

    The average life span of S&P 500 companies has gone down to almost 17 years and in the last 15 years, 52% of the S&P 500 companies have vanished!

    We are going to the same in the Facility Management landscape, some of the Top companies will not retain their spots in the next 3-5 years. How can emerging companies aim to take that spot? 

    Ideally, they should have started yesterday, but there is still some time to get things right. In this podcast, I talk about 4 key action items that should be on the top of my mind for every FM #CXO.

    Leave your comments or thoughts on this episode. It Will help in delivering better and genuine content around topics that matter most for FM companies but get seldom spoken about. 

    P.S: You might want to explore another episode that talks about how FM companies can set up differentiated Value Proposition Canvas.

  • Net Zero Buildings and O&M WorkForce Connect

    Net Zero Buildings and O&M WorkForce Connect

    There is no denying that the movement on Net Zero Buildings and Net Zero Carbon as a whole is almost irreversible.
    In this episode, we explore the connection between Net Zero Buildings and the O&M WorkForce connect, especially from the Facilities Management perspective.

  • Innovation Challenge for Facility Management Companies

    Innovation Challenge for Facility Management Companies

    Do Facility Management companies need to up the ante on investments and intent on innovation, use of technology? 200% Yes.

    But the real question is HOW? Can they think outside the box or perhaps get rid of the box itself?